Eliminating Time Theft through Buddy Punching and Increasing Payroll Administration Efficiency and Accuracy for Dealerships
Actual iD, the provider of simple to use applications for business owners to manage the “true identity” of people for time and attendance, announced today that Mayfield Toyota Scion has selected and deployed Actual iD’s Dealer Identity Management System to manage time and attendance for their employee base of 160. Mayfield Toyota Scion is part of the Prestige Auto Group based in Alberta, Canada. The dealer group consists of three of the top ten Toyota dealerships in the country, including Mayfield Toyota Scion (Edmonton), Country Hills Toyota Scion (Calgary) and South Pointe Toyota Scion (Calgary).
The dealership was experiencing challenges with payroll data administration and sought a solution to resolve this ongoing burden. “Our previous process was very cumbersome for payroll administration and the computer-based PIN code system was unreliable and vulnerable to time theft,” said Marie Docekal, Controller at Mayfield Toyota Scion.
Common ways that employee time theft is committed occurs through buddy punching – the practice of employees entering or stamping time cards, punch cards or sharing passwords on behalf of another employee. Time theft could also be committed, intentionally or unintentionally, through employee late arrivals or through lax tracking of sick and vacation days.
Traditional punch card machines, time clocks, and even PIN-based PC systems rely on the honor system of each and every employee adhering to the rules set out by management. With a biometric time and attendance system, only verified time that is tied to the true identity of the employee is recorded for administration and integrated for payroll processing.
“The Actual iD system completely eliminated the buddy punching that was occurring in our business and provides us with very reliable and easy to use software,” added Docekal. “The support team at Actual iD was also very responsive during the transition to their new system – ensuring that our daily operations remained unaffected. They did all this remotely which highlights that Actual iD has made the activation process simple for busy dealerships like us.”
“At Actual iD, we take the lead on activation of a new system on behalf of our customer – it’s that simple. We worked with Marie and her team at Mayfield Toyota Scion to successfully roll out the new system remotely,” said Jeff Crews, General Manager at Actual iD. “Mayfield Toyota is now experiencing the benefits that come with the ability to manage the “true identity” of employees – increasing dealership profits through the elimination of time theft and reduction in payroll administration time and errors.”
Actual iD solves a key business problem that exists in many dealerships today: How to automate and vastly improve time and attendance data capturing to deliver increased profits back to the dealership. Through the Actual iD Dealer Identity Management System, the combination of the industry leading Fingerscan Time Clock with the full featured time and attendance software enables automotive dealers to effectively manage both hourly and salaried employees with little to no maintenance.
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